We are dedicated to protecting the confidentiality and privacy of information entrusted to us. We comply with applicable Data Protection Regulations including in particular the Swiss Federal Act on Data Protection (FADP). Please read thisPrivacy Notice to learn about your rights, what personal data we collect, how we use and protect it.
This website is operated by Swiss AI AG, a limited company registered at Poststrasse 24, 6302 Zug, Switzerland.
The following Privacy Notice informs our clients, employees of our clients, employees and prospective employees, suppliers, attendees of our events, applicants to Swiss AI AG, and visitors to our website about the processing of personal data. If you do not accept this Privacy Notice, we may not be able to provide you with our services, including access to our website. By continuing to use our website and/or services, you consent to the terms of this Privacy Notice and the use of your personal data in accordance herewith.
Who is responsible for data processing and who can I contact? This Privacy Notice applies to Swiss AI AG (“Swiss AI”, “we” or “us”). If you have any questions or comments about this Privacy Notice or our handling of personal data, please direct your correspondence to:
Swiss AI AG
Legal & Compliance
Switzerland
compliance@swissai.com
To report concerns you may have about our data processing practices, you can contact the responsible data protection supervisory authority:
· Switzerland: Federal Data Protection and Information Commissioner
Personal data means any information relating to an identified or identifiable natural person.
Directly: We obtain personal data directly from individuals in a variety of ways, including obtaining personal data from individuals who provide us with their business card, register with our platform which is used to provide the services, request technical support, complete our online forms or otherwise communicate with us, subscribe to our newsletters, register for webinars, attend meetings or events we host, apply to become employed by us, or visit our offices. We may also obtain personal data directly when, for example, establishing a business relationship, performing professional services through a contract or through our hosted software applications. The personal data used to provide our services will include, as a minimum, contact information and names of key contact persons.
Indirectly: We obtain personal data indirectly about individuals from a variety of sources, including recruitment services and our clients. We may attach personal data to our customer relationship management records to better understand and serve our business clients, prospects, subscribers and individuals, satisfy a legal obligation, or pursue our legitimate interests.
We may obtain the following categories of personal data about individuals through direct interactions with us, or from information provided through client engagements, from suppliers and through other situations.
In some situations, the provision of personal data is required to provide our services. If you fail to provide such data, we may not be able to provide the services or continue our relationship with you, or we may have to cancel a product or service you have ordered from us.
In connection with the provision of our contracted services to our clients, we process personal data that we need to provide the services and to protect our interests, and that we require by law or other binding regulations.
Personal data: We commonly collect the following personal data on our clients or employees of clients. The type of personal data may vary, depending on the agreed service.
We process the personal data listed for the following purposes:
When you provide services for us, we process such personal data that we need to process the business relationship.
We commonly process the following personal data:
We process the personal data listed for the following purposes:
When you attend a Swiss AI event, we commonly process the following personal data.
· Personal data may vary depending on the type of event:
o Contact details (e.g. name, job title, work and private telephone numbers, work and personal email addresses, and other contact details).
o Professional details (e.g. career history, employers, educational background and professional memberships, published articles).
We process the personal data listed for the following purposes:
· Our legitimate interests:
o Promoting our professional services, products and capabilities to existing and prospective business clients.
o Sending invitations and admitting guests to our events and webinars or to events we sponsor.
· To log your event registration and process it further for you to attend the event.
When you visit our office premises, we commonly process the following personal data:
· Visitors may be required to register at the reception desk and leave their contact information, such as name, job title, work and private telephone numbers, work and private email addresses, other contact information or their reason for visiting.
We process the personal data listed for the following reasons:
· Safeguarding our legitimate interests, e.g. security in our buildings, traceability, identification, and processing and administration of guests in our buildings.
When you visit our website, we commonly process the following personal data:
· Contact form: Contact details (e.g. name, job title, work and private telephone numbers, work and personal email addresses, and other contact details you share with us).
· Newsletter subscription: Contact details (e.g. name, job title, work and private telephone numbers, work and personal email addresses, and other contact details you share with us).
· Location-related data: We may process geographical locations, e.g. when you are using our website to locate an office near you.
We process the personal data listed for the following reasons:
· Personalizing online landing pages and communications we think would be of interest based on interactions with us.
· Authenticating registered users to use our services. We do not store any passwords you create with us.
· Processing online requests, including responding to communications from individuals or requests for proposals and quotations.
· Sending newsletters to which you have subscribed.
We may collect personal data from individuals applying for positions at Swiss AI and from employees of Swiss AI. We process this personal data for the fulfilment of a contractual relationship or in contemplation of a relationship with the individual.
· Personal data. We commonly collect the following personal data on our clients or employees of clients. The type of personal data may vary, depending on the agreed service.
o Contact details (e.g. name, job title, work and private telephone numbers, work and personal email addresses, and other contact details).
o Personal details (e.g. passport/ID details).
o Professional details (e.g. career history, employers, educational background and professional memberships, published articles).
o Financial information (e.g. bank details).
We process the personal data listed for the following purposes:
· To fulfill our contractual obligations relating to an employment relationship.
· To consider you for an employment position.
· To safeguard our legitimate interests.
· Preventing fraud or criminal activity, safeguarding our IT systems and handling claims.
· Complying with legal and regulatory obligations relating to sanctions, embargo assessment, countering money laundering, terrorist financing, fraud and other forms of financial crime.
Swiss AI may process personal data of employees of public authorities or other persons who are in contact or come into contact with Swiss AI. This includes, for example, contacting public authorities for publicly available information relating to industry specific topics. The type of personal data may vary depending on the context of your contact with us.
We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:
· Contract: We may process personal data in order to fulfill our contractual obligations.
· Consent: We may rely on your freely given consent at the time you provided your personal data to us.
· Legitimate interests: We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced. These interests include:
o Delivering services and products – To deliver the services and products our clients have engaged us to provide.
o Marketing – To deliver timely industry insights and professional knowledge, offerings and invitations we believe are welcomed by our business clients, prospects, subscribers and other individuals.
· Legal obligations and public interest: We may process personal data in order to meet regulatory and public interest obligations or mandates.
We may share personal data with trusted third parties to help us deliver efficient and quality services and products. These recipients are contractually bound to safeguard the data we entrust to them. We may engage with several or all of the following categories of recipients:
· Third parties that support us as we provide our services and products (e.g. providers of telecommunication systems, mailroom support, IT system support, document production services and cloud-based software services).
· Our professional advisers, including lawyers, auditors and insurers.
· A potential buyer, transferee, merger partner or seller and their advisers in connection with an actual or potential transfer or merger/acquisition of part or all of our business or assets, or any associated rights or interests.
· Payment service providers.
· Marketing service providers (including brokers).
· Law enforcement or other government and regulatory agencies (e.g. FAOA, FINMA) or other third parties as required by, and in accordance with, applicable law or regulations.
· Recruitment service providers.
We store personal data on servers located in Switzerland.
We may transfer personal data to carefully selected third parties situated within or outside Switzerland when we have a business reason to engage these organizations. We may transfer some personal information via our service providers who are located in the following countries:
o Spain
o Bulgaria
o Romania
o United Kingdom
o Germany
Each organization is required to safeguard personal data in accordance with our contractual obligations and applicable data protection legislation. Possible protective measures are the transfer to countries in which an adequate level of protection is provided according to Annex I to the Data Protection Regulation of August 31, 2022, the application of data protection model clauses/contracts or other measures that ensure adequate protection of personal data.
If Swiss AI processes personal data about you, you have the rights listed below. Before responding to your request, we may ask for proof of identity. This helps us to ensure that personal data is not disclosed to any person not authorized to receive it. We may also ask you for sufficient information about your interactions with us so that we can locate your personal information.
· Access: You can ask us to verify whether we are processing personal data about you, and if so, to provide more specific information.
· Correction: You can ask us to correct our records if you believe they contain incorrect or incomplete information about you.
· Erasure: You can ask us to erase your personal data after you withdraw your consent to processing or when we no longer need it for the purpose it was originally collected and no retention requirements exist.
· Processing restrictions: You can ask us to temporarily restrict our processing of your personal data if you contest the accuracy of your personal data, or prefer to restrict its use rather than having us erase it.
· Data portability: In some circumstances, where you have provided personal data to us, you can ask us to transmit that personal data in electronic form if technically feasible.
· Automated individual decision-making: You can ask us to review any decisions made about you that we made solely based on automated processing, including profiling, that produced legal effects concerning you or that significantly affected you.
· Right to object to marketing, including profiling: You can object to our use of your personal data for marketing purposes, including profiling. We may need to keep some minimal information to comply with your request to cease marketing to you.
· Right to object to active sourcing: You can object to our use of your personal data for active sourcing purposes. We may need to keep some minimal information to comply with your request to cease recruiting activities.
· Right to withdraw consent: You can withdraw your consent that you have previously given to one or more specified purposes for processing your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case.
Please direct any inquiries regarding your personal information to:
Swiss AI AG
Legal & Compliance
Postrasse 24
P.O. Box 6302 Zug,
Switzerland
compliance@swissai.com
We aim to respond within 30 days from the date we receive privacy-related communications.
No fee is required to make a request unless your request is clearly unfounded or excessive. Depending on the circumstances, we may be unable to comply with your request based on other lawful grounds.
We have put appropriate technical and organizational security policies and procedures in place to protect personal data (including special categories of personal data) from loss, misuse, alteration or destruction.
We limit access to personal data in general. Those individuals who have access to personal data are required to maintain the confidentiality of such information. We may apply pseudonymization, de-identification and anonymization techniques in efforts to further protect personal data.
If you have access to parts of our websites or use our services, you remain responsible for keeping your user ID and password confidential. Please be aware that the transmission of data via the internet is not completely secure. Whilst we do our best to try to protect the security of your personal data, we cannot ensure or guarantee the security of your data transmitted to our website; any transmission is at your own risk.
We retain personal data to provide our services, offer proposals, stay in contact with you and to comply with applicable laws, regulations and professional obligations that we are subject to. We retain personal data for so long as the personal data is needed for the purposes for which it was collected or in line with legal and regulatory requirements or contractual arrangements. As a rule, the statutory retention period is ten years from the end of the business relationship. We will retain personal data insofar as is necessary to comply with our legal obligations. We will dispose of personal data when we no longer need it.
10.1. In some instances, Swiss AI and its service providers use cookies, web beacons and other technology to automatically collect certain types of information when you visit us online, as well as through emails that we may exchange. The collection of this personal data allows us to customize your online experience, improve the performance, usability and effectiveness of Swiss AI’s online presence, and to measure the effectiveness of our marketing activities. Where cookies are used, a statement will be sent to your browser explaining the use of cookies, you may alter your cookie settings at any time. For more information, please see below.
10.2. Our websites will may contain links to other sites, including sites maintained by other persons that are not governed by this Privacy Policy. Please review the destination websites’ privacy policies before submitting personal data on those sites. Whilst we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content, security or privacy practices employed by other websites.
When you visit a website, it may access or store information through your browser. This usually happens in the form of cookies. This may include information about you, your settings or your device. Most of the time, the information is used to ensure the website functions as expected. This information typically does not directly identify you. However, this can provide you with a more personalised web experience. Because we respect your right to privacy, you can choose not to allow certain types of cookies. Please indicate your preferences on our site at “Manage Consent”. However, blocking certain types of cookies may result in an impaired experience of the website and services we provide. For more information on the types of cookies we use, please refer to our Cookie Policy at https://www.swissai.com/cookie-policy/.
We regularly review this Privacy Notice and will post any updates to it on this web page. This Privacy Notice was last updated on 14 November 2023.
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